In this Microsoft Excel video tutorial I explain how to convert numbers into their words equivalent. You can do this using a VBA custom function.
A version of this function is available on Microsoft’s website:
https://support.microsoft.com/en-us/office/convert-numbers-into-words-a0d166fb-e1ea-4090-95c8-69442cd55d98
I found this version of the function, although very good, had some spacing and wording issues; it also only catered for a dollars version of the number in words. In my version of the function I have included an additional argument which allows you to specify which currency you want to output the number in words as. I have included dollars and cents, pounds and pence and euros and cents. You can, however, add you own currency options to the function.
My version of the function also allows you to return a version of the number in words without currency being applied.
Video Table of Contents
00:00 – Introduction
01:00 – Copy and paste the code into the Visual Basic Editor (use the code below)
02:14 – Setting up custom currency outputs
04:07 – Using the SpellNumber function
Option Explicit
'Main Function
Function SpellNumber(ByVal MyNumber, Output)
Dim Dollars, Cents, Temp
Dim DecimalPlace, Count
ReDim Place(9) As String
Place(2) = " Thousand "
Place(3) = " Million "
Place(4) = " Billion "
Place(5) = " Trillion "
' String representation of amount.
MyNumber = Trim(Str(MyNumber))
' Position of decimal place 0 if none.
DecimalPlace = InStr(MyNumber, ".")
' Convert cents and set MyNumber to dollar amount.
If DecimalPlace > 0 Then
Cents = GetTens(Left(Mid(MyNumber, DecimalPlace + 1) & "00", 2))
MyNumber = Trim(Left(MyNumber, DecimalPlace - 1))
End If
Count = 1
Do While MyNumber <> ""
Temp = GetHundreds(Right(MyNumber, 3))
If Temp <> "" Then Dollars = Temp & Place(Count) & Dollars
If Len(MyNumber) > 3 Then
MyNumber = Left(MyNumber, Len(MyNumber) - 3)
Else
MyNumber = ""
End If
Count = Count + 1
Loop
If Output = 0 Then
Select Case Dollars
Case ""
Dollars = ""
Case "One"
Dollars = ""
Case Else
Dollars = Dollars
End Select
Select Case Cents
Case ""
Cents = ""
Case "One"
Cents = "Point One"
Case Else
Cents = " Point " & Cents
End Select
End If
If Output = 1 Then
Select Case Dollars
Case ""
Dollars = "No Dollars"
Case "One"
Dollars = "One Dollar"
Case Else
Dollars = Dollars & " Dollars"
End Select
Select Case Cents
Case ""
Cents = " and No Cents"
Case "One"
Cents = " and One Cent"
Case Else
Cents = " and " & Cents & " Cents"
End Select
End If
If Output = 2 Then
Select Case Dollars
Case ""
Dollars = "No Pounds"
Case "One"
Dollars = "One Pound"
Case Else
Dollars = Dollars & " Pounds"
End Select
Select Case Cents
Case ""
Cents = " and No Pence"
Case "One"
Cents = " and One Pence"
Case Else
Cents = " and " & Cents & " Pence"
End Select
End If
If Output = 3 Then
Select Case Dollars
Case ""
Dollars = "No Euros"
Case "One"
Dollars = "One Euro"
Case Else
Dollars = Dollars & " Euros"
End Select
Select Case Cents
Case ""
Cents = " and No Cents"
Case "One"
Cents = " and One Cent"
Case Else
Cents = " and " & Cents & " Cents"
End Select
End If
SpellNumber = Dollars & Cents
End Function
' Converts a number from 100-999 into text
Function GetHundreds(ByVal MyNumber)
Dim Result As String
If Val(MyNumber) = 0 Then Exit Function
MyNumber = Right("000" & MyNumber, 3)
' Convert the hundreds place.
If Mid(MyNumber, 1, 1) <> "0" Then
Result = GetDigit(Mid(MyNumber, 1, 1)) & " Hundred "
End If
' Convert the tens and ones place.
If MyNumber <= 99.99 Then
If Mid(MyNumber, 2, 1) <> "0" Then
Result = Result & GetTens(Mid(MyNumber, 2))
Else
Result = Result & GetDigit(Mid(MyNumber, 3))
End If
Else
If Mid(MyNumber, 2, 1) <> "0" Then
Result = Result & "and " & GetTens(Mid(MyNumber, 2))
Else
Result = Result & "and " & GetDigit(Mid(MyNumber, 3))
End If
End If
GetHundreds = Trim(Result)
End Function
' Converts a number from 10 to 99 into text.
Function GetTens(TensText)
Dim Result As String
Result = "" ' Null out the temporary function value.
If Val(Left(TensText, 1)) = 1 Then ' If value between 10-19...
Select Case Val(TensText)
Case 10: Result = "Ten"
Case 11: Result = "Eleven"
Case 12: Result = "Twelve"
Case 13: Result = "Thirteen"
Case 14: Result = "Fourteen"
Case 15: Result = "Fifteen"
Case 16: Result = "Sixteen"
Case 17: Result = "Seventeen"
Case 18: Result = "Eighteen"
Case 19: Result = "Nineteen"
Case Else
End Select
Else ' If value between 20-99...
Select Case Val(Left(TensText, 1))
Case 2: Result = "Twenty "
Case 3: Result = "Thirty "
Case 4: Result = "Forty "
Case 5: Result = "Fifty "
Case 6: Result = "Sixty "
Case 7: Result = "Seventy "
Case 8: Result = "Eighty "
Case 9: Result = "Ninety "
Case Else
End Select
Result = Result & GetDigit(Right(TensText, 1)) ' Retrieve ones place.
End If
GetTens = Trim(Result)
End Function
' Converts a number from 1 to 9 into text.
Function GetDigit(Digit)
Select Case Val(Digit)
Case 1: GetDigit = "One"
Case 2: GetDigit = "Two"
Case 3: GetDigit = "Three"
Case 4: GetDigit = "Four"
Case 5: GetDigit = "Five"
Case 6: GetDigit = "Six"
Case 7: GetDigit = "Seven"
Case 8: GetDigit = "Eight"
Case 9: GetDigit = "Nine"
Case Else: GetDigit = ""
End Select
End Function